FAQS
General Questions
Here’s a list of our most common questions. If you don’t see what you’re looking for, we’re here to help. Give us a call during business hours at 701-478-9600 or reach out anytime through our website.
How does the day of my wedding work?
Your ballroom is already set up and ready to go upon arrival making decorating a breeze. As you’re getting ready for your big day and taking photos, your wedding manager is greeting incoming vendors (your DJ, dessert vendor, photographer, etc.) to make sure everyone is on track and your timeline runs seamlessly. With all your personalized wedding details laid out during your planning meetings, you can focus on the joy of the day while the Avalon staff creates your magic.
How does the pricing work?
Each of our ballrooms has a room rental fee and a food/beverage minimum. These costs vary depending on your ballroom selection and date. Room rentals range from $400 – $4,000, and food/beverage minimums range from $750 – $10,000. Wedding ceremony add-on packages range from $750 – $3,000. When you come in for your venue tour, the wedding manager will create a sample invoice for you that includes all rentals, food, tax, etc. for you to take with you to make your shopping process easier. We are very transparent with our pricing – we have no secrets.
Do you have a place for the wedding party to get ready?
Yes! Our Millennium Ballroom has two attached suites for your entire wedding party to get ready. Both suites include private bathrooms, great lighting, comfy furniture, and plenty of outlets. You have access to the suites for your entire wedding day (9am – 1am). Breakfast, lunch, mimosas, and beer buckets are available in the suites as well!
Where do our guests stay since there is not a hotel attached?
We have partnered with some of the best hotels in town that have amazing prices if your wedding is booked through the Avalon. When planning your wedding at the Avalon we provide you with a great list of preferred vendors including the partnered hotels. We offer complimentary limo service to bring all your guests to their hotels in the evening, and our partnered hotels provide free shuttle service for your guests to the Avalon. Your wedding manager can help you connect with hotels and other great local vendors and talk you through the process of opening a hotel block. Hotel blocks are easy to set up, and don’t cost the wedding couple any money.
Will my guest count affect the room I picked?
Very much so! When planning on a ballroom for your wedding you want to be planning for all scenarios that may impact the capacity. For example, having a live band may reduce the amount of seating you had originally planned for. The style of head table you have in mind or having your ceremony in the same room as your reception could reduce the seating capacity as well. If your RSVPs come in and you’re at max capacity for your room, we may need to use some or all rectangle tables – rounds are less space efficient. Our wedding manager will ask you all these questions during the tours and detailing appointments to maximize space, elevate guest experience, and give you the dream wedding you have planned for.
What do you provide for decorations or centerpieces?
We provide you with two sizes of our square beveled mirror tiles measuring in 6-in x 6-in or 12-in x 12-in along with an enclosed stainless steel base candle globe. We encourage couples to utilize our complementary centerpieces but also enjoy watching the creativeness that goes into their own decorations or centerpieces making each wedding that much more unique.
Are you currently giving tours?
Absolutely! We welcome everyone to come in and see all we have to offer. Tours are free, no commitment needed, and it is a great way to fully envision your wedding. This is a perfect time to ask questions as you see all the ballrooms. Scheduled tours are preferred but walk ins are welcome. We also offer virtual tours! Click here to schedule your in-person or virtual tour.
Does each room have a set layout? Or can I make changes?
Each ballroom is totally customizable with our room layout software. We have several selections for head table style, table sizes, and upgraded linen selections. Using layout software allows you to see a bird’s eye view of your room and a 3D model so you can visualize every aspect of the space, from the dance floor to your beautiful head table.
Can we bring in our own food?
The Avalon Events Center is a licensed food establishment like a restaurant and bar, so all food and beverages need to be purchased through the Avalon. We do make an exception for your dessert, treats or snack items. (ex: candy stations, popcorn/pretzel stations or donut walls).
Do you have dates available?
We still have great dates available! The first thing we need to determine is if you need space for your ceremony and reception, or reception only. Next, we begin by requesting a ballpark estimated guest count so you can select the right size of ballroom for your wedding. The final step is choosing a date and locking it down! We are excited to help you plan your dream wedding here at the Avalon!